6 Changes For 2010 — and My Objectives [en]

[fr] 6 Changes est un site qui vous encorage à mettre en place 6 nouvelles habitudes (ou à éliminer des anciennes) pour 2010, plutôt que de vous acharner sur de "bonnes résolutions" qui font long feu. L'auteur du site propose une méthode très progressive pour effectuer ces changements, et qui est complètement en ligne avec ce que je prêche à droite et à gauche: commencer très petit et modeste plutôt que de viser les grandes révolutions.

Nathalie just pointed me to the website 6 Changes, which I’ve quickly read through, and which is very very good. It’s an antidote to the failure of New Year Resolutions. It’s very FlyLady-ish in spirit (read my post “The Wisdom of Small Changes“) and is completely in line with many conversations I’ve had lately about changing things in one’s life.

From the site’s Quick Start Guide (the author is Leo Babauta of Zen Habits):

Here’s a quick overview of this site and how it will help you.

  1. About this site. What is 6Changes.com? Choose 6 habits for 2010, and I’ll help you form them.
  2. The 6 Changes Method. Here’s the method that you’ll use to form each of the 6 habits.
  3. Suggest habits. Which six will you choose? Some recommendations.
  4. The Importance of Public Accountability. Why it’s one of the foundations of the method, and how to do it.
  5. What’s a Trigger & Why Is It So Important? Another key to the method.
  6. Why You Should Do Only One Habit at a Time. Answers one of the most common questions people have about the method.
  7. How to Be Patient as Your Habit Develops. It’s not easy to do it this slowly, but here’s how it works and how to do it.
  8. The Problem With New Year’s Resolutions. Actually, a number of problems. And how this method will solve them.
  9. The Art of the Start of a Habit. Why starting is so hard and how this method overcomes it.
  10. How to Kick a Bad Habit. Suggested method that has worked for me in the past.
  11. How to Form the Exercise Habit. One of a series of planned posts about how to apply the method.

I’ve never been a New Year Resolutions person, because I understood early on that they didn’t work. Over the last years (and especially the last) I’ve really learnt that dramatic change rarely works, and how important habits are. I have to say FlyLady really helped with that.

I had a few objectives for 2009, though:

  • get my finances back on track (being up-to-date with bills, earning enough to live on, starting to pay off debt)
  • get my flat back under control (it’s now “visitor-ready” at all times even though it’s far from perfect, and I’m housecleaning almost every week)
  • have a healthier lifestyle (I’m not sure this was a conscious decision at the beginning of the year, but I’ve reclaimed my evenings, week-ends, and lunch breaks, continued to pay attention to what I eat, and started exercising almost daily)

So, what do I want to achieve by the end of 2010?

  • decorate my flat (I’ve been living in it for nearly 10 years!)
  • improve the “packaging” of my professional services (that’s the “selling myself” department)
  • save up enough money and time to go on a “big trip” somewhere (India, most probably)
  • move beyond weekly planning.

Now, can I translate those into 6 changes? I’m going to think about it seriously.

Similar Posts:

How I Get Organized [en]

[fr] Comment je m'organise, quels outils et méthodes me conviennent. Ces temps, un doux mélange de GTD et de FlyLady, avec des petites cartes éparpillées sur mon bureau pour garder en vue mes tâches prochaines, une minuterie réglée sur 15 minutes pour les gros projets ou les choses qui n'avancent pas, Buxfer pour mes finances et une certaine régularité dans mon rythme de vie.

index cards 2.0 These days, for the first time in a long time, I feel on top of things. I’ve caught up with almost all the backlog I accumulated by being sick for a month and deleting my blog by mistake. So, I thought I’d jot down some notes on how I get organized.

To my shame, I’ve never 100% implemented GTD (particularly the daily/weekly reviews), but reading the book and putting one or two systems in place has been very helpful to me. Over the last two years, I’ve used index cards (very briefly), mindmaps, iGTD, Things, more mindmaps, notebooks, and currently, more index cards. And Evernote. Here are a few words about each method.

  • index cards, version 1: when I started implementing GTD and read the book in 2006, I put all my stuff on index cards and pinned them on cork boards. It didn’t last long, I think it was just physically too cumbersome.
  • iGTD: iGTD was nice, and I used it for quite some time. I had a hard time figuring out my contexts (and sub-contexts). I had an eye-opening moment when I realised that planning tasts in project mode was really helpful (for Going Solo, for example).
  • notebooks: when things became too stressful before Going Solo, I took a notebook and listed all the stuff I needed to take care of on a page. When things were done, I crossed them out. When new things were added, I added them. When the page was too messy, I copied over what was left of the list to a clean page. This worked really really well for me — I still do it at times.
  • Things: I really liked Things. Compared to iGTD, it didn’t suffer from feature creep. I liked the way it organised things by tags. But for some reason (maybe because it’s an application on the computer?) I stopped using it (again, when things got too “urgent” in my life — after SoloCamp last autumn).
  • mindmaps: I used mindmaps at two points in my life, and one was actually before reading GTD. I like the fact that I can organise my tasks in “sectors”, and fold away branches I’m not concentrating on right now. One thing I would tend to do with my mind map is have a branch called “next” to help me focus on immediate stuff.
  • index cards 2.0: what’s been working for me these last few weeks is tiny index cards on which I write stuff I mustn’t forget or need to take care of. I put these on my desk (because I now work at my desk, a big change from the last years). And on my desk, I can pull out the 3-6 things I’m going to do today (some rocks, some pebbles), and basically spread them out and group them any way I like (it’s often quite intuitive rather than officially organised — though the separation between “now” and “later” stands).
  • Evernote: I use Evernote for some of my lists, which tended up to clutter up any kind of system I used to keep track of all my next actions: books to buy, films to see, shopping lists. I also use Evernote to capture stuff I need to add to my desk of index cards.

All these tools work for me, to varying extents, and in varying situations. The system I use now (index cards 2.0, evernote, and some notebook-lists) works well for “immediate” stuff, but it’s missing someday/maybe items.

Now, aside from the tools, here are some elements of my method — some combination of GTD and FlyLady. Here are my main take-aways:

  • thinking in terms of next actions has really helped me differentiate between projects and to-do items (GTD)
  • having an inbox on my desk (a big big basket) to collect incoming stuff and an A-Z storage system with hanging folders (GTD)
  • separating “processing time” from actual “doing time” (GTD again)
  • using the power of 15 minutes (a day! with a timer!) to make progress on daunting projects or stuff I just can’t get started on (cleaning the flat, processing the GTD-inbox to zero, stuff I’m so behind on I can’t even think of it) (FlyLady)
  • putting in place routines to give some structure to my days (an office and alarms on my iPhone help) — including not working all the time! (FlyLady)

Another element I’m really proud of is that I finally have all my finances under control. Last autumn, things were looking pretty grim, between the state of my bank account, the number of bills I had to pay, and no work lined up. My brother patiently helped me keep my head out of water (“so, here’s what’ll come in, in which bills it’ll pay”) during the end of last year, and when eclau opened, I started keeping track of all income and expenses related to it all by myself (a Google spreadsheet can do wonders to get started). Early this year, I opened a Buxfer account and am using it to track all my income and expenses (professional and personal). The wonderful thing about Buxfer is that they have an iPhone-ready site, so I can log my expenses literally the minute I spend the money. This means I’m never (or rarely) behind in doing my accounting.

I think this shows that one should never be afraid to ask for help in getting organised or getting some parts of one’s life under control — and I’d put buddy-working under that same heading. It’s often much easier to do things with other people’s company and support, rather than try to do everything alone.

Similar Posts:

The Wisdom of Small Changes: Incrementally Reclaiming My Flat [en]

[fr] Reprendre contrôle de mon appartement, un petit pas à la fois. Chaque jour, ajouter un nouvel élément à garder sous contrôle. Aujourd'hui, c'est nettoyer la baignoire.

Aussi, diviser l'appartement en zones, et travailler chaque semaine sur une zone, 15 minutes par jour.

Inspiration: toute une longue histoire personnelle, et le site FlyLady.

I’m going to tell you about my plan to reclaim my living space, little by little, over the next weeks and months. However, you know me — I’m first going to get sidetracked a little ;-) and tell you how I got where I am, and how the plan was born.

I have lived in clutter my whole life. Both my parents were pretty active clutterers too, so I guess part of the reason is “in the genes” (we recently cleared out the family home to rent it — oh, boy). Other reasons include the fact that there are much more fun things to do in life than clean/tidy (though annoyingly, each time I actually start doing these things I really enjoy them), and my natural tendency to “not do things” rather than “do things”.

I love living in a reasonably tidy place. It makes me less stressed. It makes me less depressed. It makes me happy to spend my days in an environment which is under my control, rather than a sprawling monster of Things. How to tidy my flat and keep it tidy is something that is always on my mental to-do list.

I’ve lived in my flat since I came back from India, over eight years ago. It has been cleaned more or less from top to bottom a few times since I moved on (in 2007, for example — check the “myflat” tag to see more pictures of my living space and its transformations through the years). Over the years, I’ve become quite good at keeping clutter off the floor, but that’s about it. Clearly, I lack a process to keep My Stuff under control. I have lots of stuff.

The importance of having processes in life was driven home by my foray into the GTD (Getting Things Done) method. So far, I have not succeeded in implementing GTD completely (I particularly suck at weekly reviews, I think I haven’t ever managed to do one). I do, however, use quite a lot of elements from this method:

  • ensure I have a system in which I can capture all the stuff that’s on my mind
  • have an inbox (though I don’t empty it very often, but at least it keeps all the stuff to be dealt with in one place
  • think in terms of “next actions” and “projects”
  • know that when I’m procrastinating, either I have too much stuff sitting in my head, or my next action is not clearly defined
  • use an A-Z classification system, with printed labels on folders, for all my paperwork.

The idea of having a process is underlying in two previous “housecleaning” articles: Taming the Dirty Dishes, way back in 2002, and Keeping The Flat Clean: Living Space As User Interface, in 2003. But it’s not quite there yet, or expressed clearly.

Two years, ago, I had a groundbreaking conversation about my diet with my Doctor. I was leading a very unhealthy lifestyle (even without smoking or drinking) and knew it, but I was so wracked with guilt and discouraged by the amount of changes I had to make to my life that I just didn’t do anything. He showed me how important it was to not disrupt my life and diet completely, but to make small easy changes like prepare a few leaves of lettuce while my pizza was warming in the oven, or cut up an apple before the meal so that I’d eat it for dessert.

A year ago, I officially rediscovered the importance of morning rituals. I’ve also come to accept that having some things under control is better than none, even if all the rest is going to the dogs. Last autumn, for example, I decided that even if my kitchen was a mess, I would at least keep the table clean and void of any clutter, so that I would have a nice place to eat.

Recently, I started cleaning my bathroom sink (almost) every morning. I don’t use soap or anything fancy, but I have a sponge I keep on the sink and I give it a quick wipe whenever I use it. Looking into a clean sink in the morning is clearly nicer than when it’s dirty.

Now that I’m in the habit of (#1) washing my bathroom sink (it doesn’t require any cognitive effort for me to do it, it’s just part of the things I do like brush my teeth or use my neti pot), I’ve started thinking about other small changes I could make. And I’ve already made some:

Last week-end, I decided that if I wanted to tackle this flat, I had to do it little by little. So, on Saturday a week ago, I did two things in that department: caught up with the kitchen dishes (they were running away again) and put the laundry away (I live out of the clean laundry basket). Oh yeah, and I got Roomba to work.

Cleaning my bathroom sink each morning has reminded me of FlyLady. I first heard about it when Florence Devouard mentioned it at Going Solo Lausanne. I didn’t really investigate it then, but filed it away somewhere under “system/community which starts with cleaning your sink, and then you add extra stuff to do each day”.

I looked it up this afternoon and spent a couple of hours reading through it. FlyLady is a system/community designed for stay-at-home moms, or “Sidetracked Home Executives“. It is e-mail based, and indeed, does start with getting you to shine your kitchen sink (read why) and get dressed to the shoes.

Are YOU living in CHAOS (Can’t Have Anyone Over Syndrome) like Franny in the pink sweats? Do you feel overwhelmed, overextended, and overdrawn? Hopeless and you don’t know where to start? Don’t worry friend, we’ve been there, too.

Step through the door and follow FlyLady as she weaves her way through housecleaning and organizing tips with homespun humor, daily musings about life and love, the Sidetracked Home Executives (SHE) system, and anything else that is on her mind.

The whole tone of the site is very caring and motherly, with a lot of educational redundancies and extremely detailed instructions. The system actually instructs you to stop and rest for 15 minutes doing something you like, or to only declutter for 15 minutes at a time. Some of it might make you cringe, or laugh a bit if you’re a computer geek, but I really think they’re onto something and it’s well worthwhile spending some time reading the various pages on the FlyLady website.

Obviously, I’m not a stay-at-home mum and I don’t own a house, so I’ll be taking a shot at my personal interpretation of the programme. Here are the ideas I like:

This “slow but steady” system reminds me a bit of dieting strategies. You’re better off with a diet that makes you lose weight slowly, and is in fact a lasting change to your lifestyle, than with a crash diet that makes you lose loads of weight but will see you put it all on again as soon as you stop.

Same with clutter: if you stop everything for three days to clean the house top to bottom, you haven’t in fact made any changes in the lifestyle that caused you to accumulate so much clutter in the first place. By changing things slowly, you’re actually making modifications to your lifestyle which will allow you to keep the clutter under control, rather than clean everything and end up knee-deep in clutter two months later.

As FlyLady says somewhere on her site (quoting from memory): “Your house didn’t get cluttered in a day, and it won’t become uncluttered in a day either!”

Browsing as I was writing this article has brought me over to SHE forums, a community which functions on “challenges” and peer support to deal with household tasks. Remember Website Pro Day and WoWiPAD? :-)

The FlyLady website method is actually based on a book, Sidetracked Home Executives(TM): From Pigpen to Paradise, and one of the co-authors has a site called The Brat Factor, which is all about taming your inner brat (there’s a CD and DVD involved, of course) — but it looks fun (that’s how you tame brats). Your inner brat is the part of you that procrastinates, leaves the dishes in the sink, doesn’t put the clean laundry away& know him/her?

So, I’m going to set my timer to do 15 minutes of decluttering in my hallway (zone 1, I’ll consider it’s already Feb. 1st). Each day, I’ll add a baby step to the ones I’m already doing. I’ll post each new baby step on my Digital Crumble.

Similar Posts:

E-mail and Dirty Dishes [en]

[fr] Cet article fait le tour de ma méthode pour gérer le flux d'e-mail qui assaillit quotidiennement ma boîte de réception ainsi que le flux de vaisselle sale qui remplit inexorablement l'évier. Deux choses qui a priori n'ont rien à voir, mais qui au fond peuvent faire l'objet du même processus.

I’m a rather disorganised person. I know it comes as a surprise to many of my readers, because my online presence is reasonably organised (in the highly disorganised digital space we live in) and also probably because my writing is, well, pretty structured or something.

I’m a reformed perfectionist (in some areas). I’m somebody who read A Perfect Mess with glee, because it validated a conclusion I’d reached myself over the years: find the sweet spot between too much mess and too much order.

A few years ago I wrote a blog post titled Keeping The Flat Clean: Living Space As User Interface, after I realised that usability principles and accessibility apply to living space too, not only to websites (nothing revolutionary for the world, but it was for me). This kind of thinking has never left me.

So, what does keeping one’s inbox empty and taming the dirty dishes have in common? It hit me the other day.

It’s about keeping some constantly filling “bucket” from overflowing. It’s about having a process to deal with what comes in on a regular basis, and seeing the bottom every now and again.

Over the last year or so, I haven’t been too bad with e-mail. Here are my seven tricks:

  1. turn off notifiers but check regularly
  2. reply immediately to “small stuff” that doesn’t require much brain power
  3. archive, archive, archive: stuff I’ve dealt with, as well as bacn (I create filters for bacn)
  4. stay on top of the “longer” stuff I need to reply to, at max a few days after getting it
  5. identify the stuff I “should” spend time replying to but for some reason I won’t, and deal with it accordingly instead of letting it rot in the inbox for six months before giving up
  6. if things go out of control, I still try to keep up with what’s incoming so it doesn’t get more out of control, and take stabs at archiving/processing the backlog (in that way, my inbox hovered around a stable 300-400 messages in it for most of last year)
  7. if things are too out of control, I don’t hesitate to do a radical “inbox to zero” (my way).

Result:

  • my inbox regularly goes down to zero (about once a week or so)
  • there are usually between a couple and a dozen e-mails in my inbox
  • people are happy because I’m responsive to their e-mails
  • I’m happy because I’m on top of my e-mail (“empty inbox” has a very interesting psychological effect).

Caveats?

  • I’m not regularly active on any mailing-lists, and filter them all out
  • my estimation is that approx 100 messages a day reach my inbox, bacn included
  • I have to “deal” with 30-40 message a day, probably, once you substract what has been filtered out.

So, what about the dishes? I’ve actually been really bad at keeping up with my dirty dishes over the last year (and cleaning in general, ack). A few weeks ago when I was sick, I decided to take control of my kitchen again, if only so that mess in the kitchen would not:

  • depress me
  • get in the way of preparing food and eating regularly.

So, I did the kitchen equivalent of “emptying the inbox to zero” to get a fresh start (warning: this goes a little beyond dishes). Taking inspiration on my inbox mastery, here’s what I did:

  • put all the clean dishes away (they tend to pile up on the draining board)
  • washed all the dirty dishes, and put them away a little later once they had dried
  • cleared the kitchen table of all the junk that was on it and cleaned it
  • did the same thing with one of the working surfaces and the stove

That was my “kitchen to zero” state. The process for keeping things that way is pretty basic:

  1. make sure I see the bottom of my sink regularly (every day if possible, in the evening so it’s clean in the morning — no rigid rule, but an objective I try to meet regularly)
  2. make sure the draining board is regularly empty
  3. near-to-zero tolerance for anything remaining on the kitchen table and working surface once I’m done eating/cooking

It’s been working well so far. Here’s what I think are the three keys that my systems for e-mail and washing dishes have in common:

  1. go for emptiness: seeing the bottom is important, psychologically
  2. flexible “keep the spirit” approach rather than rigid rule: keeps me from feeling “failure guilt” when I slip a bit, and provides living space (life does not fit in rigid rules)
  3. contingency plan for when I drop off: I know I’ll drop off at times, but I know how to get “back on track” when I do (GTD taught me that was vital)

I’m interested in hearing if you use similar methods, or different ones, and what you think of my “three keys” to a successful system. Does it work for you, or not?

Similar Posts:

Inbox to Zero in no Time [en]

[fr] Un moyen radical (et quasi instantané) pour atteindre le fameux et très convoité inbox zero.

So, having trouble keeping your inbox count down? Piling up in the hundreds, the thousands, even? I have a totally foolproof method to bring your inbox count down to [the coveted zero](http://www.43folders.com/izero). It’s been tested in GMail, but I’m sure it works in other e-mail clients too.

The best part of it is how fast it works. The result is guaranteed.

Are you ready for it? Just follow these two simple steps:

– click on “Select All”
– press the “Archive” button

There! You’re done! Inbox to zero in now time at all. It works — or you can have your money back.

Now, for the slightly more serious part.

I really did this, this summer if I remember correctly, during a conference. I mean, I wasn’t going to go through all that piled up e-mail anyway. Most of the e-mails were obsolete — when stuff is really important, people e-mail again, and again, or call you, or tweet you, or catch you on IRC or at an event.

Once your inbox actually is at zero, it’s much easier to keep it to zero. Archive without mercy. Answer easy stuff as soon as you see it (I do that to the point some people have told me my e-mails have become a bit curt, so I’m trying to add a bit of cream in again — but the basic principle remains: do it now). My inbox sometimes goes up to 40 or 50 if I stay away from the computer, but then I bring it back down again, over a few days. If I haven’t seen zero in some time, it’s time to deal with those two things lying at the bottom of my inbox for the last 10 days — or decide that I won’t, and archive them.

Sometimes, I feel I can’t keep up anymore, or don’t want to “deal”, so I archive.

Does that sound like I’m mistreating my e-mail? Sure. But so is letting it pile up in your inbox for weeks, months, and years.

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Dealing With Procrastination [en]

In her post about [going freelance](http://www.disambiguity.com/did-i-mention-im-freelancing-or-coping-strategies-from-the-dining-room-desk/), [Leisa Reichelt](http://www.disambiguity.com/) tells us of her favorite method for fighting procrastination:

> My number one favourite technique is called ‘[structured procrastination](http://www.structuredprocrastination.com/)‘ and here’s how it works. You’ve got a to do list. It’s reasonably long. Make sure it’s got ALL the things you should be doing or should have done on it. Then, attempt to tackle the task you think you *should* be doing. You may have some success, but if you are like me, this is a task that you’re probably doing ahead of time and the lack of adrenaline makes it less compelling than it could be. Rather than just surfing the internet or doing something even less constructive – go to your list and pick something else on the list to do.

Leisa Reichelt, Did I mention I’m freelancing? (or, coping strategies from the dining room desk)

Well, it’s not really foolproof, but one thing I often do is just decide I’ll work 30 minutes on something. 30 minutes is an OK time to spend on something, even if you don’t want to do it. Then I’m free to do what I want.

Sometimes, once I’m “in” it, I run over the 30 minutes and finish the task. If it’s very long, however, I force myself to take a break from it after 30 minutes — so that I’m not cheating myself and the next time I convince myself to spend 30 minutes on something, I know it’ll be just 30 minutes.

You see, one of the things I’ve understood about my “not being able to start” things is that it’s closely linked to my “not being able to stop” things.

In that respect, I quite like the [procrastination dash](http://www.43folders.com/2005/09/08/kick-procrastinations-ass-run-a-dash/) and [(10+2)*5 hack](http://www.43folders.com/2005/10/11/procrastination-hack-1025/). I’ve also used the [kick start technique](http://www.self-aggrandizement.com/archives/011705_kick_start.html) with success.

Being quite the [GTD](http://en.wikipedia.org/wiki/Getting_Things_Done) fan, I’ve had a chance to notice more than once that my productivity is usually the right opposite to my levels of stress. And my levels of stress — surprise — are usually closely linked to the number of things I need to do which are floating in my head. **Capturing** all the stuff I need to do and organizing it in one system (which is what GTD is about, really) is often enough to make me feel “un-stressed” enough that I can get to work on the next things I need to get done.

Sometimes, it’s a particular thing I need to do which stresses me most. And when I get stressed, I tend to feel down, and when I feel down, well… I’m not good at doing things. So I go through a routine which is similar to [Merlin Mann’s cringe-busting your to-do list](http://www.43folders.com/2005/05/23/cringe-busting-your-todo-list/) to identify *what it is* exactly that is weighing down on me most. Then, **do** something about it!

And as Leisa mentions, having a list of **all** the stuff you need to do that you can pick from really, really helps.

A word of caution however: “to do” lists are often a trap, because they can contain much more than “things you need to do”, and the items on the list are not always **[simple actions you can take immediately](http://www.43folders.com/2004/09/27/does-this-next-action-belong-someplace-else/)** (“Next Actions” in GTD jargon). Here’s [how to make your to-do list smarter](http://www.43folders.com/2005/09/12/building-a-smarter-to-do-list-part-i/) — it’s useful even if you don’t use GTD.

Another thing I’ve been doing lately (it worked well enough until went through a bad personal phase — nothing to do with doing things — and everything went to the dogs) is deciding that I devote a small number of hours a day to *paid client work*. If you’re a freelancer, specially in the consulting business, you’ll know that a lot of our work is not directly billable. So, I try to keep my 9-12 mornings for paid work and what is related to it (e-mails, phone calls, billing) and the rest of the day is then free for me to use for what I call “non-paid work” (blogging, trying out new tools, reading up on stuff, nasty administrivia…) or relaxing.

Similar Posts:

Getting Things Done: It's Just About Stress [en]

[fr] Getting Things Done: non pas un moyen d'accomplir plus de choses, mais un moyen de passer moins de temps sur ce qu'on a décidé qu'on devait accomplir. Moins de stress. Plus de liberté. Plus de temps à soi.

Anne seems to have struck a chord with [thing #8 she hates about web 2.0](http://annezelenka.com/2007/03/ten-things-i-hate-about-you-web-20):

> Getting Things Done. The productivity virus so many of us have been infected with in 2006 and 2007. Let’s move on. Getting lots of stuff done is not the way to achieve something important. You could be so busy planning next actions that you miss out on what your real contribution should be.

[Stowe](http://www.stoweboyd.com/message/2007/03/anne_zelenka_on_1.html), [Shelley](http://burningbird.net/linkers/linkers/) and [Ken](http://ipadventures.com/?p=1653) approve.

It’s funny, but reading their posts makes GTD sound like “a way to do an even more insane number of things.”

Huh?

That’s not at all the impression I got when I read and started using GTD. To me, GTD is “a solution to finally be able to enjoy free time without feeling bogged down by a constant feeling of guilt over everything I should already have done.”

Maybe not everyone has issues doing things. If you don’t have trouble getting stuff out of the way, then throw GTD out of the window and continue enjoying life. You don’t need it.

But for many people, procrastination, administrivia piling up, not-enough-time-for-stuff-I-enjoy-doing and commitments you know you’re not going to be able to honour are a reality, and a reality that is a source of stress. I, for one, can totally relate to:

> Most people have been in some version of this mental stress state so consistently, for so long, that they don’t even know they’re in it. Like gravity, it’s ever-present–so much so that those who experience it usually aren’t even aware of the pressure. The only time most of them will realize how much tension they’ve been under is when they get rid of it and notice how different it feels.

David Allen, Getting Things Done

GTD, as I understand it, isn’t about cramming more on your plate. It’s about freeing yourself of what’s already on it, doing the dishes straight after the meal and spending your whole afternoon walking by the lake with a friend without this nagging feeling that you should rather be at home dealing with the paperwork, but you just don’t want to face it.

Here are the very few sentences of “Welcome to *Getting Things Done*”, the forward to GTD (and yeah, there’s a bit of an upbeat, magical-recipe tone to it, but bear with me):

> Welcome to a gold mine of insights into strategies for how to have more energy, be more relaxed, and get a lot more accomplished with much less effort. If you’re like me, you like getting things done and doing them well, and yet you also want to savor life in ways that seem increasingly elusive if not downright impossible if you’re working too hard.

David Allen, Getting Things Done

And a bit further down the page:

> And *whatever* you’re doing, you’d probably like to be more relaxed, confident that whatever you’re doing at the moment is just what you need to be doing–that having a beer with your staff after hours, gazing at your sleeping child in his or her crib at midnight, answering the e-mail in front of you, or spending a few informal minutes with the potential new client after the meeting is exactly what you *ought* to be doing, as you’re doing it.

David Allen, Getting Things Done

I don’t hear anything in there about “doing more things is better” or “you should be doing things all the time”. The whole point of GTD is to get **rid** of stuff so that it’s done and you can then go off to follow your heart’s desire. It’s about deciding not to do stuff way before you reach the point where it’s been on your to-do list stressing you for six months, and you finally decide to write that e-mail and say “sorry, can’t”.

That frees your mind and your calendar for what is really important in your life (be it twittering your long-distance friends, taking photographs of cats, spending time with people you love or working on your change-the-world project).

You’ll notice that I didn’t use the word “productivity” in this post a single time. “Productivity” is a word businesses like. If people are “productive”, it means you get to squeeze more out of them for the same price. That isn’t an idea I like. But being “productive” can also simply be understood to mean that it takes you less time to do the things that you’ve decided you needed to do. In that way, yes, GTD is a productivity method. But I think that calling it that does it disservice, because people hear “squeezing more out of ya for the same $$$” and go “eek, more stress”.

Bottom line? (I like ending posts with bottom lines.) If you see GTD as something that takes away your freedom and free time, turns you into an even worse workaholic, and encourages you to become indiscriminate about interests you pursue and tasks you take on because you “can do everything”, think again — and re-read the book. If you spend your whole time fiddling with your GTD system, shopping around for another cool app to keep your next action lists in, and worrying about how to make it even more efficient, you’re missing the point. But you knew that already, didn’t you?

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On the Road to Being a Healthier Geek [en]

[fr] Il y a un mois environ, une petite conversation avec mon médecin a eu des conséquences remarquables sur mon mode de vie:

  • je mange plus équilibré (pas dur de faire mieux que le régime pizzas)
  • je me déplace plus souvent à pied et je vais vendre ma voiture.
  • Sans rentrer dans tous les détails relatés dans la version anglaise de ce billet, mon médecin a réussi le tour de force de me motiver à faire quelques aménagements dans mon mode de vie, sans me culpabiliser (ce que je faisais déjà bien assez toute seule). J'ai pris conscience que ma mauvaise alimentation et mon manque d'exercice étaient probablement en train d'avoir un impact sur ma santé (physique et psychique), et qu'il n'était pas nécessaire de bouleverser complètement ma vie pour arranger un peu les choses.

    Côté nourriture, j'essaie vraiment de viser 3 repas et 2 collations par jour, avec 5 portions de fruits/légumes (pas si dur si on construit autour), de la viande ou du poisson une fois par jour, moins de féculents et moins de produits laitiers. En gros, les machins verts/rouges/jaunes, c'est la base. Ah oui, et du poisson 3 fois par semaine, c'est bien.

    Puis l'exercice... les fameuses 30 minutes par jour, ce n'est pas si dur si on décide d'aller à pied au centre-ville plutôt que de prendre la voiture ou le bus (Chauderon c'est à 20 minutes de chez moi). Du coup, ma voiture s'empoussière presque sur sa place de parc depuis un mois. J'ai décidé de la vendre, et l'argent ainsi économisé me permettra moult taxis et voitures Mobility...

This is the [long-overdue](http://twitter.com/stephtara/statuses/3927673) post about the groundbreaking chat I had with my doctor about a month ago.

I went through a rather rough patch in November/December. Those months are usually tough for me, but this year was particularly stressful and tiring. Of course, there were objective reasons for that: I started working for myself in the summer, burnt the candle from both ends during my first months of school-less freedom (yay! I can go to bed at 4am and not feel guilty about it!) and generally had a hard time saying no to clients’ requests even if it meant a packed agenda, because, hey, it was stuff I was excited to do **and** it was paying the bills. So yeah, I had every reason to be feeling tired. However, I was a bit concerned about the fact that I didn’t feel less tired even if I got more than enough sleep, and I decided to go to the doctor for a check-up, just in case I was “missing something” by putting the blame on my lifestyle as a freelance consultant.

After taking a blood test (I will now remember to systematically present the person holding the needle with my right arm, as the left one has non-cooperative vein) I sat at my doctor’s desk for a little chat. He asked me what was bringing me there, and I told him the story. He asked me how I was sleeping — not quite enough, but reasonably regular hours and overall good quality. He asked me how I was doing in the food department — and that’s where it suddenly got very interesting.

#### Food

**I’ve known for years that my eating habits are disastrous.** Diet based on pizza, bread, and cheese. Skipping meals. Not enough fruit or veggies. I used to joke about it and say my main source of vegetables was pizza. I’d evaluate my meat intake as roughly ok, but not enough fish — everybody knows you never eat enough fish, and I hardly ate any. The only thing I knew I was doing right was the fluids part: I drink a lot, and most of it (if not all) is tap water (healthier than bottled water around here). I hardly drink any alcohol at all and I don’t smoke.

I told my doctor I’d been gaining weight (it’s not so much the weight itself that bothers me than the fact I feel too tight in some of the clothes I love to wear them anymore), and that during the summer I had tried to eat more veggies, but my effort had collapsed after a few weeks when my life became too busy.

This is where my doctor earns extra bonus points and good karma. Without making me feel more guilty than I was about my unhealthy diet, he managed to encourage me to try and improve things in small steps by explaining to me in what way one’s diet influences general health and well-being, and walking me through a few simple, concrete things I could easily do to eat better.

**A balanced diet is the starting point for all the rest.** When your diet is unbalanced, before getting into the really nasty stuff that shows up in blood tests, you are going to suffer minor hormonal imbalance, for example. This can make you a little more tired, fall ill a little more easily, and introduce subtle imbalance in your neurotransmitter levels. Neurotransmitters? Whee. I had never given thought to the impact food I ate could have on the chemical balance of stuff in my brain, and therefore my mood and general psychological health.

So that would seem to say: “a healthy diet might help me be less tired and in better psychological health” — did I get that right, doc? Now that’s encouraging.

Then he pulled out a food pyramid from a recent presentation he had just given a bunch of professional dancers on nutrition. I’ve found quite a bunch of those pyramids online, but they all seem to be different (here [the closest match I found](http://www.prevention.ch/ima31304.jpg), so I’ll just tell you what I remember of the one he showed me and our discussion.

The bottom of the pyramid is fluids (non-alcoholic). I’m good with that one. The second floor, however, is veggies and fruit (five portions a day). Then cereals, pasta, bread… three portions. Meat/fish/eggs are on the fourth floor (once a day, fish three times a week), sitting next to dairy products (here’s the catch… I can’t remember if it was once or three times a day for those… I suspect once).

Three solid meals a day **and** two snacks is the way to go. Oh my god, how on earth do I squeeze **five** veggie/fruit portions in there (two of them raw)? It’s not that hard, actually:

– orange juice at breakfast = 1 portion
– those little Andros fruit mushes you can buy at Migros = 1 portion
– a fruit for snack = 1 portion (or 2, if I do two snacks)
– stick pizza in oven, [grab a fruit or two, peel, chop up](http://twitter.com/stephtara/statuses/4087943) and stick in a bowl for dessert = 1 potion (leaving them in the fruit basket doesn’t work, I won’t eat them)
– stick pizza in oven, grab a handful of pre-packaged fresh salad (Migros, Coop), add sliced tomato, sprinkle with a mix of pumpkin/sunflower/flax/sesame seeds (Migros), a little oil and vinegar = 1 portion with added [Omega-3](http://en.wikipedia.org/wiki/Omega-3_fatty_acid) bonus
– aubergine or other veggie sliced and steamed, add salt/lemon/whatever to taste = 1 portion (my best acquisition over the last year was my [Tefal Steam Cuisine](http://www.tefal.com/All+Products/Cooking+appliances/Steamers/Products/Steam+Cuisine+1000+Easy+Store/Steam+Cuisine+1000+Easy+Store.htm)– easy to use, great for fish, little washing-up after).

The trick is to think about eating as organised around the veggies. Before, I tended to have mono-meals: either a piece of meat, or some pasta, or a huge salad, or a pizza. Now, any of these things would *at least* be accompanied with a salad or fruit.

Three-minute salad One trick I’ve discovered for salads is to **not** prepare them in a salad bowl. It sounds silly, but one of the biggest hassles with food for me is the washing up. I have a bottle of balsamic vinegar which is made to be *sprayed* on things, so I just put the green things on a plate, spray them with balsamic vinegar and add a little oil. One possible result of this effortless process can be seen here in the photo.

Another trick (for fruit, particularly) is **not** to buy packages with 10 kiwis or 6 apples. If I buy two apples and put them in my fruit bowl, I’ll eat them. If I have 6 of them, that’s too much — and I won’t. I also noticed that so-called organic fruit, or simply fruit that you by individually, is more tasty.

Fish three times a week isn’t too difficult to achieve using the steamer (stick fish in steamer, cook five/eight minutes, yum!) — concentrate on the [Omega-3 rich ones](http://en.wikipedia.org/wiki/Omega-3_fatty_acid#Fish) like tuna/salmon/sardines. Fresh raw tuna is delicious too, but don’t [overestimate how much you can eat](http://twitter.com/stephtara/statuses/4209283).

One month later, I’m still happy with the improvements I’ve made to my diet. I have to say that the simple fact I “have this food thing under control” has taken away a lot of guilt and stress, and is in itself making me feel much, much better. Of course, it’s not perfect — but my experience with life tells me that striving for perfection is the best way to Not Get Things Done ™. I suspect I don’t usually get my three meals **and** two snacks each day. When I eat out, things go to the dogs (though I do now always order a salad with my pizza). I don’t think I get my five portions of veggie/fruit, it’s probably more around four. Well, you get the idea — but I’m headed in the right direction.

One thing I plan to do is to conjure up some kind of monitoring sheet where I can cross out my veggie portions, meat/fish consumption, meals etc. I tend to have very little awareness of what I’m doing/not doing — for example, I was totally incapable of answering many of my doctor’s questions on what I was/wasn’t eating. So writing it down would allow me to be aware of how regularly I skip meals, for example, or to notice if my fish consumption goes down to once a week or less. I’ll blog the document if I get around to doing it.

#### Exercise

Another painful chapter was opened when my doctor asked “so, what about physical exercise?”

Uh-oh.

What? But, don’t I, like, do [a helluvalot of judo](http://flickr.com/photos/bunny/tags/judo)? What do I have to worry about exercise? Well, the “helluvalot” part might have been true ten years ago, when I was training 4-5 times a week, but for the last years, between things like [injuries](http://climbtothestars.org/archives/2004/11/11/correction-cerebrale/), too much work, and [car accidents](http://flickr.com/photos/bunny/tags/accident), it’s more around once a week on average over the year. And, let’s face it, with thirteen years of judo underneath my black belt, I can also go to training and not tire myself out if I’m feeling lazy or out of shape.

So, I need another source of exercise. Leading a [geeky lifestyle](http://climbtothestars.org/archives/2006/12/13/ce-soir-scenes-de-menage/) is all very well, but even without being [addicted to the internet](http://www.stoweboyd.com/message/2006/10/internet_addict.html) (it might just be [technological overload](http://climbtothestars.org/archives/2007/02/09/technological-overload-panel/)), one has to agree that sitting in front of a computer all day, many days a week, is not exactly physical exercise, and probably not what the human body was designed for. Specially when you’re working from home and you live alone — trips to the kitchen and the bathroom don’t really add up to very much.

First, as with food, motivation and encouragement: something like cutting the risk of developing breast, stomach or colon cancer by 50%, just by doing 30 minutes of exercise per day. Wow. There are a whole lot of other benefits on your health, of course, but this is the one that struck me. So, 30 minutes a day? Damn, that would mean I have to take “time off” to exercise.

In summer, I go rollerblading by the lake. It’s nice, it’s good exercise (an hour or so from university to Ouchy and back), but it’s not so great when it rains. I need something I can do whatever the weather, says my doctor. Hmmm. I don’t like swimming. Dancing counts, he tells me — I don’t really like dancing either. Walking is ok, if it’s a brisk walk and not a gentle stroll in Ouchy on a Sunday afternoon. Cycling is ideal, he adds, specially on an indoor bike. Well, I have a bit of a space problem — but as he says, it’s all a matter of me deciding how important it is. You can buy a kind of tripod that you can stick a real outdoor bike on to turn it into an indoor bike, so it’s not that expensive (150CHF). Unfortunately, I don’t already own a bicycle.

So I decided to give walking a try. [All the walking I did in San Francisco](http://climbtothestars.org/archives/2007/01/12/im-really-liking-san-francisco/) certainly helped me take the plunge. Minimal duration for the walk to be worth anything is 10 minutes (so 3×10 minutes = 30 minutes, good!) [Café-Café](http://cafecafe.ch) rehearsals, my brother’s place, shopping, post office — all those are 10-15 minutes away. No more taking the car to go there. I tried walking down to town, without taking the bus. Gosh, Place Chauderon is only 20 minutes away! Café de l’Evêché, 30 minutes! That’s about as central as it gets. No more taking the car to go into town either. There’s a bus-stop a minute away from where I live if I’ve done enough walking for the day and don’t want to walk home. And overall, the [Lausanne bus system](http://www.t-l.ch/) is pretty good and can take you more or less anywhere in the city.

One added advantage of walking places is that it means longer commutes (OMG! who would want that!) and allows me to listen to podcasts on the way. I miss the singing-at-the-top-of-my-lungs sessions in the car somewhat, though. Longer commutes are also good because they force me to reduce the pace of my sometimes mad days — I can’t pack meetings or activities wall-to-wall in three different places in and around Lausanne because I think “it’ll just take me five minutes to get there”. I get breathing space, and I get alone-time (time spent on the computer blogging, IMing, Skypeing and IRCing does **not** count as alone-time).

#### Going No-Car

I was telling a friend all this during [LIFT’07](http://www.liftconference.com/2007/), and the fact that my as my car was now spending many a day sitting on my parking space I was certainly not going to get a bigger one, when he flat-out suggested that I sell my car. Yeah, but… I need it to go to my sister’s, to my dad’s, etc. “Rent a car when you need it.” Hmmm, why not, but rental agencies are at the station, which is quite far off… Anyway, I dismissed the idea and enjoyed the rest of the conference.

A few days later, the background process had worked its magic, and I ended up spending a fair amount of time on the [Mobility website](http://mobility.ch/pages/?dom=6), looking up prices and figuring out how it worked. Basically, it’s a web-based car rental service which allows you to book your car, open it with your magnetic card, use it and bring it back — without having to involve another human being. You can also [rent cars from AVIS and Hertz through them at a reduced rate](http://mobility.ch/pages/index.cfm?srv=cms&pg=&dom=6&prub=623&rub=754). And more importantly, they have cars **everywhere**. At the Migros where I usually do my shopping. At the Coop in Prilly. Down the road. Up the road. All within walking distance.

It made sense to have a car when I had to drive daily to Saint-Prex or Bussigny, which is not a practical journey by public transport from my place. But now that I’m not commuting regularly anymore… The amount of money I pour into the car sitting in that parking space could just as well be spent on taxis and rental cars and leave me with extra aeroplane budget.

Bottom line? I’ve taken a four-month Mobility trial subscription, and I’m selling my car for March 9th. I’m losing my license for a month on that date because of my car accident this summer — so it’s a good time.

Thanks for the nudge, [Stowe](http://stoweboyd.com/)! 😉

#### Wrap-Up

I don’t know how many people will have the courage to read through this horribly long post, so here’s a quick wrap-up of what I’ve effortlessly changed about a month ago, and kept up with. All because the importance of a reasonably balanced diet and regular exercise for my (mental and physical) health really sunk in.

– 3 meals a day, plus two snacks (I’m still working on turning my breakfast into a “meal”)
– 5 veggie/fruit portions a day — build the rest of the food around those
– fish 3 times a week if you manage, meat/fish/eggs once a day
– eating frozen or ready-made stuff isn’t disastrous, just add salad/fruit
– commute on foot — many distances aren’t that huge if you take the trouble to try
– if you don’t use your car regularly, it might be more economical to go cab/rental.

More important than the specifics, what’s to note here is a change of attitude. Details are important, of course, as they are often what’s needed to make an intention into Things That Happen (check out GTD again). But alone, they are not sufficient. In my case, it took a few months of feeling rather unwell, and the fact that my doctor **took the trouble** to talk to me about these issues, for me to realise (a) they were important (b) they were probably having an impact on my life right now and (c) I wanted to do something about them.

Today, instead of thinking “what do I feel like eating” or “do I want to go rollerblading/walking”, I think “where am I with my quota of veggies/exercise, and what do I need to eat/do to reach it”. I don’t do it in an obsessive way, mind you. It’s just that food and exercise have become goal-driven, and there are rather effortless things I can do to move towards a goal I find worthwhile — so I do them.

On the road to being healthier geeks!

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Constat d'ordre [fr]

[en] The weak link in the "keep kitchen clean" workflow is the bin. A full bin means I have to take it out to the container. That tends to not happen, and therefore various types of clutter tend to accumulate.

Le goulot d’étranglement dans le workflow qui maintient la cuisine propre, c’est la poubelle. Une poubelle pleine génère presque immanquablement une accumulation de “choses en attente” (soyons pudiques) sur les surfaces disponibles.

C’est une étape demandant un effort important, changer cette poubelle pleine: il faut la monter en haut du chemin pour la mettre au container.

Lamentable. M’en vais la sortir illico.

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Bridging the gap between me and orthodox GTD [en]

[fr] Je note ici quelques divergences entre le système d'organisation que j'ai mis en place et ce que recommande directement le livre "Getting Things Done" (comme il ne semble pas qu'il existe en français, j'en parlerai -- peut-être de vive voix -- plus longuement à l'occasion).

(Whatever “orthodox” GTD is, to start with.)

I started to try to [hack together some implementation of GTD](http://climbtothestars.org/archives/2006/08/02/if-you-missed-hearing-my-voice/) based on what I had read at [43folders](http://43folders.com), and, I have to say, I didn’t do too badly. I’ve now received The Book and am starting to read it. Of course, there were some missing elements I’m now understanding, and I’m preparing to set aside enough time to start implementing a good system for myself. Roughly 2 days work to gather and process all the “open loops” in my life — most people I talk to tell me they would have expected more time was required, but I still think it’s a lot of time when I look at my overbooked calendar. Still, I’m really looking forward to doing it, and I already know it will be worth it.

For the moment, I’ve noted the my filing system isn’t really DA’s-GTD-compatible: I use 26 hanging folders, and stick translucid folders (labeled! I got that bit right! love using my labeler, in fact!) under the right letter. But I’m already noticing that letter C is bulging (don’t ask me, but clients as well as administrivia tend to collect under the letter C). I’m not going to get a hanging folder for each file (way too expensive), and even the cardboard (manila-type) folders we can get here don’t really come cheap. The transparent plastic ones are really nice, but I’m not sure they’d stand up on their own.

In addition to that, the box I’m storing them is a bit deep, and I had to line the bottom with the lid of another box to have the daily folders of my tickler file stand upright at the right place. I’m not quite sure which solution I’ll come up with. How much do manila folders (A4 size) cost, and can I order them online without the shipping fees killing me?

Another huge gap I’ve noted is that I store the tickler and A-Z reference in the same box. That’s not going to be enough space for very long, so I’ll have to go and buy other boxes to store on/under the desk.

Also, I’ve been noting “action items” on small index cards (A8), and DA suggests using a whole sheet of paper per item. I’m looking forward to reading through chapter 7 to understand where that comes in handy. I’m also looking forward to figuring out good lists to use, and of course, going through the initial collecting phase (though I’m a bit frightened I might end up putting my whole flat in the inbox).

Will keep you posted.

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