5 Lessons in Promoting Events Using Social Media (Back to Basics) [en]

[fr] Leçons apprises lors de la promotion de Going Solo:

  • communiquer directement avec les gens (messagerie instantanée, conversation offline, téléphone) est le mode de communication le plus efficace
  • ne pas négliger l'e-mail, les dossiers de presse, le matériel imprimable: tout le monde ne lira pas le blog ou Twiter
  • rien ne devient automatiquement "viral" parce que c'est sur internet: aider les gens à vous aider à passer l'info, par exemple avec un e-mail "forwardable"
  • aller où sont les gens, les retrouver dans leur communauté (Facebook, MySpace, Rezonance, LinkedIn... partout)
  • ça prend du temps... beaucoup de temps

J'ai été surprise à quel point tout ceci a été difficile pour moi, alors qu'une partie de mon métier consiste à expliquer aux gens comment utiliser les nouveaux médias pour communiquer plus efficacement. Une leçon d'humilité, et aussi un retour à certaines choses basiques mais qui fonctionnent, comme l'e-mail ou le chat. En récompense, par contre, un événement qui a été un succès incontesté, et tout cela sans le soutien des médias traditionnels (pour cause de communiqué de presse un poil tardif) -- mis à part nouvo, qui a répercuté l'annonce, mais qui trouvait que c'était cher!

One of the big lessons I learnt while organising [Going Solo](http://going-solo.net) is that [promoting and communicating about an event through social media](http://going-solo.net/2008/05/04/going-solo-all-over-the-place/) requires a huge amount of time and energy. In this post, I’d like to share a few of the very practical things I (re-)discovered.

Even though part of what I do for a living is explain social media and its uses in marketing to my clients, I found it quite a challenge when I actually had to jump in and do it. (Yes, I’m aware this may sound pretty lame. By concentrating on the big picture and the inspiring success stories, one tends to forget some very basic things. Sending managers back to the floor every now and then is a good thing.)

The **main lesson I learnt** is the following:

– **1. The absolute best channel to promote anything is one-on-one personal conversation** with somebody you already have some sort of relationship with.

Any other solution is a shortcut. And [all shortcuts have prices](http://climbtothestars.org/archives/2008/06/11/about-not-reading/).

This means I ended up spending a lot of time:

– talking to people on IM, IRC, and offline at conferences
– sending out personal messages on LinkedIn and Facebook.

Anytime you do something to spare you this time (like sending out a collective e-mail, writing a blog post, or even tweeting — situations where you’re not adressing one specific individual directly) you dilute what you’re communicating. You open the door to:

– imperfect understanding of what you’re trying to say
– people not feeling like it’s really addressed to them (lack of interest, or lack of awareness that their actions are important to you)
– people simply not seeing it.

I have many examples of this. I created a [page with material people could use to promote Going Solo](http://going-solo.net/support), in particular, [blog sidebar badges](http://going-solo.net/2008/02/04/badges-for-your-sidebar/). But not many people put them up spontanously, even amongst my friends. But when I started pinging people on IM and asking them if they would please put up a badge to support my event, they did it. They just hadn’t got around to doing it, hadn’t realised that them doing it was important for me, or it had simply slipped their mind. It’s perfectly understandable: it’s “my” event, not theirs.

Another example is when I started sending out my “forwardable e-mails” (lesson #3 is about them), most people stopped at “well, I’m not a freelancer” or “I can’t come”. It took some explaining to make sure they understood that the **main** reason I was sending them the e-mail was that they *might know somebody* who would like to come to the event, or who could blog about it, or help with promoting it. If I spared myself the personal conversation and just sent the e-mail, people were much less likely to really understand what I expected from them, even through it was spelled out in the e-mail itself.

And that was a big secondary lesson I learnt while preparing Going Solo: it’s not because people don’t get back to you, or don’t act, that they aren’t interested or don’t want to. The burden is on you to make it as easy as possible for them to help you.

Let’s continue on to the next lessons.

– **2. Blogs and Twitter are essential, but don’t neglect less sexy forms of communication: newsletter, press release, printable material.**

The first thing I did for Going Solo was to create [a blog](http://going-solo.net) and a [Twitter account](http://twitter.com/goingsolo). Getting a blog and Twitter account off the ground isn’t easy, and it took quite a lot of one-on-one communication (see lesson #1) (and [blogging here on CTTS](http://climbtothestars.org/archives/2008/01/22/going-solo-venues-open-stage-and-link-love/)) to get enough people to link to them so that they started taking off.

But the lesson here is that **not everybody is on Twitter, and not everbody reads blogs**. We highly-connected types tend to forget that. It didn’t take me that long to get the feeling that I had “exhausted” my immediate, social-media-enabled network — meaning that all the people who knew me directly had heard what I was talking about, linked to stuff if they were going to, or registered for the event if they were interested.

So, here are some less “social media cutting-edge” forms of communication I used, most of them very late in the process (earlier next time):

– [an e-mail newsletter](http://groups.google.com/group/going-solo-news)
– [printable (and printed) posters](http://going-solo.net/2008/05/03/more-cutting-edge-promotion-tools-posters/)
– a [press release](http://going-solo.net/press/) and other “old media focused” material

Some comments.

Our press release came out so late that we got no coverage at all from traditional media, bar [one exception](http://nouvo.ch/n-1279), which focused on how expensive the event was. This means Going Solo Lausanne is a great case study of successful event promotion entirely through social media.

When I [created the newsletter](http://going-solo.net/2008/04/30/going-solo-has-a-newsletter/), I spent a lot of time following lesson #1 and inviting people personally to sign up, through IM most of the time. I sent out invitations through the Google Groups interface, of course (to the extent that I got [flagged as a potential spammer](http://climbtothestars.org/archives/2008/05/01/google-groups-pain-in-the-neck/)). But I also went through the process of inviting people directly through IM.

A word of warning about newsletters: don’t *add* people to your newsletter unless you’ve checked beforehand that they were OK with it, or if you have a *very* good reason to do so (they are the speakers/attendees for your event) — but even then, it can be risky. I was recently added to a bunch of mailing-lists without having asked for it, rather than invited, and I find it really annoying. It’s way more impolite to unsubscribe from a newsletter than refuse an invitation to subscribe, so adding people can put them in an embarrassing situation (be impolite vs. be annoyed at getting newsletters one doesn’t want).

– **3. Don’t expect “viral” or “[organic](http://epeus.blogspot.com/2008/02/be-organic-not-viral.html)” spreading of your promotion to happen, but prepare the field so it can: the forwardable e-mail.**

There is so much talk about the fact that social media allows things to *spread* all by themselves (and indeed, there is an important potential for that, and when it happens, it’s very powerful) — that we tend to expect it to happen and be disappointed when it doesn’t. And let’s face it, it’s not something that we can control (sorry for stating the obvious again, I’m doing that a lot in this post) and it takes quite a bit of skill to create the right conditions so that it *may* happen.

So, now that we’ve set our expectations, what can be done to *help things spread*? I mentioned having exhausted my immediate network higher up, so I needed to come up with a solution which would help me reach beyond it. How could I get my friends to mention Going Solo to *their* friends?

Of course, our use of social media in general allows that. Blogs, Facebook Groups and Events, sidebar badges… all this is material which *can* spread. But again — what about the people who aren’t bathing in social media from morning to evening?

**Back to basics: e-mail.** E-mail, be it under the shape of a newsletter, a discussion list, or simple personal messages, has a huge advantage over other forms of online communication: you’re sure people know how to use it. It’s the basic, level 0 tool that anybody online has and understands.

So, I started sending out e-mail. A little bit of *push* is good, right? I composed a rather neutral e-mail explaining what Going Solo was about, who it was for, giving links to more information, and a call to action or two. I then sent this impersonal text to various people I knew, with a personal introduction asking them to see if they knew anybody who could be interested in information about this event, and inviting them to forward the message to these people. Nothing extraordinary in that, right?

I of course applied lesson #1 (you’re starting to know that one, right?) and tried as much as possible to check on IM, beforehand, if it was OK for me to send the “forwardable e-mail” to each person. So, basically, no mass-mailing, but an e-mail written in such a way that it was “forwardable” in a “here’s what my friend Steph is doing, could interest you” way, which I passed along as a follow-up to a direct chat with each person.

In a more “social media” spirit, of course, make sure that any videos you put online can easily be shared and linked to, etc. etc — but that will be pretty natural for anybody who’s familiar with blogging and “being online”.

– **4. Go where people are. Be everywhere.**

Unless your event is already very well known, you need to go to people, and not just wait for them to come to you. If you’ve set up a blog, Twitter account, newsletter, then you have a place where people can come to you. But that’s not enough. You need to [go where people are](http://going-solo.net/2008/05/04/going-solo-all-over-the-place/):

– Facebook
– Upcoming
– LinkedIn
– Xing
– MySpace
– Pownce
– Seesmic
– Existing communities big and small… (blogs, forums, chatrooms)

Again, this is a very basic principle. But it’s not because it’s basic that it’s invalidated by the magic world of social media. Where you can create an event, create an event (Upcoming, Facebook, Pownce, Rezonance — a local networking thingy); where you can create a group, create a group — I waited a lot before creating a [Facebook group for Going Solo](http://www.facebook.com/group.php?gid=12748128087), because I had a [fan page for it](http://www.facebook.com/pages/Going-Solo-being-a-freelancer-in-a-connected-world/13470503249) already, but as you can see the group worked much better.

– **5. It’s a full-time job.**

Honestly, I didn’t think I’d spend *weeks* doing nothing else but send e-mails, update Facebook pages, blog, send e-mails, talk to people, IM, tweet, e-mail again… to promote Going Solo. It’s a huge amount of work. It’s so much work that one could imagine having somebody full time just to do it. So when you’re (mainly) a one-person shop, it’s important to plan that a significant amount of your time might be spent on promotion. It’s easy to underestimate that (I did, and in a major way).

Working this way doesn’t scale. At some point, one-on-one communication takes up too much time and energy to compensate for the benefits it brings over more impersonal forms of communication. But that only happens once your event is popular enough. Before you’ve held your first event (which was the situation I was in with Going Solo Lausanne), you don’t have a community of advocates for your work, you don’t have fans (you might have personal fans, but not fans of your event) or passionate attendees ;-), you don’t have other people doing your work for you.

At the beginning, every person who hears about your event is the result of sweat and hard work. Hopefully, at some point it’ll take off and you’ll start seeing more and more people [blogging about the event you’re organising](http://del.icio.us/steph/goingsolo+coverage) — but even then, it might take a while before you can just sit back and watch things happen. But in case this moment comes earlier than planned, you’re all set: you have a blog, a Twitter account, a Facebook group and a newsletter. Until then, though, you’re going to be stuck on IM and sending out e-mails.

**A few last words**

I hope that by sharing these lessons with you, I’ll have contributed to making things a little easier for somebody else in the same situation I was. You’ll have understood that I haven’t tried to be exhaustive about how to use social media for promotion — indeed, I’ve skipped most of the “advanced” stuff that is more often spoken about.

But I think it’s easy to get so taken up with the “latest and greatest” tools out there that we forget some of the basic stuff. I, for one, was guilty of that initially.

Also, one thing I haven’t spoken about is *how* to talk to people. Of course, some of what you’re doing is going to be impersonal. Own up to it, if you’re mass e-mailing. Don’t pretend to be personal when you aren’t — it’s hypocritical, doesn’t come across well, and can be smelled a mile away.

I haven’t quite finished reconciling my practical experience with how I believe things “should” work. I’ve learnt a lot, but I certainly haven’t figured everything out yet. I would have wanted to do a lot more, but time simply wasn’t available, so I tried to prioritize. I made choices, and some of them were maybe mistakes. But overall, I’m happy with how things went and what I learnt.

If you have had similar experiences, I’d be really happy to hear from you. Likewise, if you disagree with some of the things I’ve written, or think I’m wrong on certain counts, do use the comments. I’m open to debate, even though I’m a bit hard-headed ;-).

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Twitter, encore des explications [en]

Il y a quelque temps, je répertoriais les arguments les plus communément utilisés par [les personnes qui ne comprennent pas l’intérêt de Twitter](http://climbtothestars.org/archives/2007/05/14/pas-capte-twitter/). Aujourd’hui, je découvre que c’est Pierre Chappaz (Wikio, Netvibes) [qui ne capte pas](http://www.kelblog.com/2007/05/twitter_web_2_g.html). j’ai laissé pas mal d’explications de mon point de vue dans les commentaires de ce billet, que je reproduis ici avec un peu de contexte.

*Attention, digression.* J’ai pris conscience [il y a peu](http://climbtothestars.org/archives/2007/05/09/teenagers-and-spelling/) que la publication de [mes commentaires ailleurs dans la blogosphère](http://www.cocomment.com/comments/steph) dans la barre latérale de ce blog, grâce à coComment, avait un effet pervers : souvent, au lieu de bloguer au sujet de quelque chose que j’ai lu ailleurs, je laisse simplement un commentaire. Bon nombre de mes lecteurs suivent ce blog à travers [son fil RSS](http://feeds.feedburner.com/ctts), et n’ont d’ailleurs pas du tout accès au contenu de la barre latérale. Je termine cette digression, qui a pour but de vous expliquer ma résolution relativement fraîche de ramener la conversation sur ce blog, en vous signalant que [mon “tumblelog” sur Tumblr](http://steph.tumblr.com/) republie dans un format peut-être plus agréable à lire tous ces commentaires (ainsi que quelques bêtises sans intérêt que vous verrez surgir de temps en temps).

> Vous avez compris, j’ai trouvé Twitter nul. Sans intérêt. Pardon, je sais que je vais contre la pensée unique qui règne dans la blogosphere, selon laquelle ce qui fait du buzz c’est forcément top…

> Twitter n’est pas pour moi, j’ai déja du mal à publier régulièrement des choses “importantes” sur ce blog, alors je ne vais pas passer ma vie à décrire toutes mes pauses pipi.

Pierre Chappaz

Mon commentaire:

> Twitter, c’est un outil de liant social. Si on cherche “à quoi ça sert” on est déjà sur la fausse piste.

> J’ai repris quelques-unes des critiques les plus communes (“c’est sans intérêt”, “le monde s’en fout”) dans mon dernier billet sur Twitter: http://climbtothestars.org/archives/2007/05/14/pas-capte-twitter/

> Pour comprendre Twitter, il faut regarder les relations entre les gens, et non pas le contenu des messages. Ce n’est pas un outil de publication, mais un outil de présence.

commentaire de Steph

Jérôme est d’accord avec mon commentaire et rappelle la similarité entre Twitter et le “IM status”:

> Tout à fait d’accord avec le commentaire de Stéphanie. Twitter est un outil de présence, ni plus ni moins.
> Il permet d’actualiser sa présence (ce qui est déjà prévu dans l’instant messaging mais que personne n’utilise vraiment).
> Il serait d’ailleurs très intéressant de faire cohabiter les deux mondes en synchronisant twitter et les logiciels d’IM.

commentaire de Jérôme Charron

Un complément d’information, et une idée:

> Jérôme: je connais beaucoup de gens qui utilisent intensément les “status” IM pour communiquer ce genre d’information à leur buddy list. Sur IRC, aussi, on voit fréquemment des changements de pseudo pour indiquer l’activité de la personne.

> Pour ce qui est de l’intégration Twitter/IM, c’est déjà là: sur OSX, il y a moyen de mettre à jour son status sur Adium via Twitterrific.

> Je serais curieuse de voir s’il y a une corrélation entre l’utilisation du chat (IRC ou autre) ou bien de l’IM et l’attitude générale face à Twitter (“capte pas” ou “c’est génial”). Il faudrait probablement décortiquer un peu l’usage chat/IM des gens sondés pour avoir quelque chose d’intéressent (en particulier l’utilisation ou non des fameux “status”).

commentaire de Steph

Un peu plus tard, deux autres commentaires me font réagir:

> Oui il y a une hype assez horripilante autour de Twitter, et effectivement 99% des fluxs sont absolument sans intérêt.

commentaire de ZeLab

> 1/ faire et suivre twitter sur le web n’a aucun intérêt, par sms c’est encore plus stupide; non ce qui change tout avec twitter c’est de l’installer sur gtalk sur son blackberry. Le coté instant messaging de tribu y prend son ampler et surtout l’interface est super marrante, entre irc (messages privés) et IM traditionnel. les fonctions cachés de twitter seront super utile et peuvent carrément bypasser les opérateurs (tu passe par gtalk plutôt que d’envoyer des sms surtaxé pour recevoir des infos ?REQUEST cool restau paris et hop tu recoit une liste ?REQUEST adresse hotel kube paris et hop tu as l’adresse, etc…)

> 2/ l’autre chose qui est vraiment intéressante c’est qd tes potes ou tes contacts sont sur twitter. C’est vraiment à SF que je percois le vrai potentiel de l’outil, je suis abonné à des amis, des clients, des services de news que j’ai trié sur le volet. En quelques instant, je peux savoir ce qu’il se passe sur San Francisco et ou aller faire un tour en arrivant dans la ville. Personnellement, twitter pour le reste du monde n’a aucun intérêt, je pense que l’on devrait limiter et surtout ne pas archiver (comme tu le fais avec wikio) les contenus qui doivent êtres des contenus instantanés.

commentaire de Tariq Krim

Ma réaction:

> ZeLab: quand tu dis “sans intérêt” tu te places du point de vue de l’observateur extérieur, qui n’a pas de lien affectif avec la personne qui envoie des messages.

> On a fait cette critique à une certaine forme de blog-journal il y a des années déjà — et on a compris depuis que le blog super-chiant-pour-le-monde-entier peut être fascinant pour 15 personnes — et c’est ça qui fait sa valeur inestimable.

> Toi qui ne me connais pas, tu n’en as rien à faire (pour être polie) du fait que je cherche mon chat ou que j’ai oublié de changer de fuseau horaire en rentrant de Londres. Ce sont des petits détails anodins de ma vie.

> Mais les gens qui me sont proches (affectivement, je dis bien, pas forcément géographiquement) trouvent dans ces petits messages du quotidien quelque chose qui les rapproche de moi — et qui me rapproche d’eux, car je sais que “they care”.

> OurielTariq: pas vraiment d’accord avec ton point 1/ — je crois que chacun a son moyen “préféré” d’intéragir avec Twitter. Personnellement, je préfère le web ou Twitterrific à l’IM — trop intrusif.

> Je ne vois pas non plus de raisons de ne pas archiver les messages. C’est vrai que c’est une archive qui a relativement peu d’intérêt — mais des fois, comme les logs IRC ou IM, on va fouiller dedans et ça rend service.

> Par contre, parfaitement d’accord quand tu dis que c’est entre l’IM et IRC.

commentaire de Steph

Voilà… ça fait un peu *Reader’s Digest* mais je crois que c’est utile à certains de mes lecteurs que je rapporte ainsi ce genre de conversation!

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You Should Twitter [en]

[fr] A découvrir absolument, Twitter, un service au croisement du moblogging et de la messagerie instantanée. Inscrivez-vous et essayez! Je vois du potentiel ici pour les adolescents, dans le sens où ça permet de s'envoyer des SMS sans devoir donner à l'autre son numéro de mobile.

[Twitter](http://twitter.com) is a cross between moblogging and instant messaging. You can send messages by SMS or by IM and they are displayed on [your page](http://twitter.com/stephtara “Here’s mine.”).

In addition to that, [people who have chosen to “follow” you](http://twitter.com/followers “My followers (!)”) get updates by IM or SMS. It’s easy to add/remove a person from those you are following using the [mobile lingo](http://twitter.com/help/lingo).

I see great things for this product once they implement groups and allow some granularity regarding privacy (ie, stuff only for my friends, stuff only for my family, stuff only for my co-workers, public stuff, stuff for my girlsfriends). I already see the potential of Twitter as an SMS anonymizer (think teenagers and dating sites).

Go and [grab an account](http://twitter.com/account/create), register your cell number (if it works with a Swiss phone number, it should work with anything!) and start [twittering](http://twitter.com/public_timeline “All the public twitters.”)! You can even try to [ping Technorati with your new TwitterBlog](http://twitter.com/kevinmarks/statuses/978133). But can you claim it, [Mr. Marks](http://epeus.blogspot.com)?

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