I like Google Tasks. Most of my task management is paper-based, but when it comes to getting through my day, I’m married to Google Calendar. That’s where all my meetings are, and where, for a few months now, I’ve been scheduling my various activities for the day (including free time).
Here is what I use Google Tasks for:
- to pin a reminder for a “small thing” I want to get done today, but that I don’t think I need to schedule in order to get it done
- to pre-plan on which day of the week I’m going to get something done.
The second use-case isn’t much of a problem. When I get around to preparing my schedule for the day, the task in my calendar helps remind me that I need to plan time for that task on that day.
The first one is trickier: regularly, I will not get around to doing the task on that day (another story, but for the sake of this post, let’s just take this as a fact of life). This is where the handy “new” (I actually don’t know how new it is) feature that Google Tasks provides comes in really handy: if you let tasks slide, today’s task listing also provides one-click access to “pending tasks”.
Pending tasks are those from previous days that haven’t been done. From that list, you can easily mark them as done or edit them.
One of the reasons I had stopped using Google Tasks in the past was precisely because of what happen – rather, didn’t happen – when I let tasks slide. They would simply disappear from my awareness and get forgotten until they came back to bite me. The “pending tasks” feature prevents this, and it’s a godsend.
Also published on Medium.