[fr] Une journée de conférences nécessite un lieu et une date. Le lieu étant fixé, la date a été source de quelques maux de tête -- en particulier pour choisir le jour de la semaine.
Je me suis arrêtée sur vendredi, qui est un jour léger côté business, en général, et qui permet aux personnes faisant le déplacement de rester à Lausanne pour le week-end, rentabilisant ainsi le voyage. Je trouverais également bien que l'on organise un barcamp à cette occasion.
Concrètement, je pense au 9 mai. Voyez-vous des conflits? Y a-t-il des choses prévues à Lausanne à cette date, déjà? 1000 paires d'yeux valent mieux qu'une. Je compte sur vous pour me dire si j'ai raté quelque chose.
When you [organise an event](http://climbtothestars.org/archives/2007/12/14/announcing-going-solo/), not only do you need a [location](http://climbtothestars.org/archives/2007/12/16/picking-a-city-for-an-event-lausanne/), you also need a date. You know, things happen at the intersection of time and space.
A rough glance at the calendar made me choose early May, as it’s far away enough to give us time to put things together (some people have gasped at how short it was, but I’m sure we can pull it off), and it’s also kind of empty on the conference front. I’ve asked around and gone through upcoming, and that time of the year seems pretty conflict-free.
Then, the trouble starts. We decided to go for a one-day event to start with. This means that we expect people to fly in for **a day**, which… well, might seem “not worth it” to some.
My initial idea (which, after much detours, I’ve come back to) was to hold the event on a Friday, so that people could stay an extra day or two during the week-end to make the trip worth it. I even thought about motivating the local [barcamp community](http://barcamp.org/) of the city we’d be holding the event in to place a barcamp on that week-end.
Then, the headache started. Maybe Friday wasn’t such a good day after all, because with a week of work behind them and stuff creeping up to be dealt with before the week-end, we would suffer lots of defections. So, how about Monday? Well, Monday is usually a heavy business day, and people are all sluggish from the week-end, so they might drop out too. So I sent out a quick poll on Twitter, asking people what seemed the best day to organise an event for freelancers.
Needless to say roughly each day of the week and week-end was suggested, along with very good reasons for or against each one.
In the end, I listened to the voice of reason, impersonated by [Suw](http://chocolateandvodka.com/), telling me there was no perfect day and that the most important thing was to put on a great event, with valuable content that would make it worth the trip for people to come, and that this would be the deciding factor for people rather than the place and day of the week.
In addition to that, I got feedback from a couple of tech event organisers who said that Friday could be quite good for one-day events. So, Friday it will be.
Let’s get practical: I’m looking at Friday May 9th, but before I set it in stone and we book a venue for that date, I’d like to know if you see any conflicts (1000 pairs of eyes are better than one). Is there anything with that date I haven’t thought of?
- World Wide Paperwork and Administrivia Day (WoWiPAD) and Website Pro Day (WPD) [en] (2007)
- Websites and Blogs, Where Does One Start? [en] (2007)
- About a Date [en] (2008)
- Picking a City for an Event: Lausanne [en] (2007)
- News from LeWeb3 [en] (2007)
- Le Web 3: Recap [en] (2006)
- Working For Fame Or For Cash [en] (2008)
- Going Solo Venues, Open Stage, and Link Love [en] (2008)
- Come to LIFT'08 [en] (2008)
- Announcing Going Solo [en] (2007)
5 thoughts on “Headache: Picking a Date for an Event [en]”
RIPE-56 meeting may 5-9, but that’s internet professionals, not bloggers
Well, my event isn’t targeted at bloggers, but at freelancers in the web business. Who are the kind of internet professionals who would go to RIPE-56?